Your personal data is safe with us.
Zarttech is made up of a number of legal entities which we use as infrastructure to provide our Services. However, for data protection purposes the entities in control of all Personal Data processed in connection with our Website and Services are:
|Category||Description of Data||Purpose of collecting||Type of Data|
|Identification||Information that can identify a specific person||Performance of a contract, compliance with a legal obligation, Communication||Legal name, copy of (government issued) ID, profile picture, birthdate|
|Contact||Information that can be used to facilitate contact||Performance of a contract, Communication, Legitimate interest (service improvement)||Email, mobile phone number, physical address|
|Location||Information on the location of an individual||Performance of a contract, Communication||IP address, physical address|
|Financial/Account||Information on the financial account of an individual and/or an individual's remuneration||Performance of a contract, compliance with a legal obligation||Bank account, salary|
|Professional||Information about an individual's past education or professional experience||Compliance with a legal obligation||CV, Role|
|Communication||Information that has been communicated from or to an individual||Compliance with a legal obligation, Legitimate interest (service improvement)||Email communication and/or any other information an individual has shared voluntarily|
|Social Situation||Information about social status of an individual||Compliance with a legal obligation,Legitimate interest (service improvement)||dependents|
There are two ways of collecting your personal data.
|Manner of collection||Data you provide||Date we collect|
|You fill in a form on our website|
|You fill in a form from a marketing material (ad)|
|You browse through our website|
|You receive an email from us|
|You take part in a meeting with a member of our team|
|You participate in our company event|
|You create an account on our platforms|
|You have allowed your data to be shared by a third party|
Processing means any operation or set of operations which is performed on personal data or on sets of personal data. When you apply for a job, we collect, use and store your personal data. One of the reasons for this is to be able to check if you are qualified for the job.
In this Privacy Statement on the procedure for recruitment and selection is declared how we process your data.
|How the data is used||Purpose for collecting/ processing your data||Party affected||Category of Data|
|Administration, performance and termination of the employment contract||Performance of a contract||Employees||Communication, Professional, Financial/Account, Identification, Location, Contact|
|*Legally required purposes (i.e. managing time off and sick days, pension and retirement administration, tax reporting, establishing and exercising legal claims in connection with the employment relationship)t||Compliance with a legal obligation||Employees, Job applicants||Communication, Professional, Financial/Account, Identification, Location, Contact|
|Administration, performance and termination of the contractual relationship between Zarttech and the Client||Performance of a contract||Clients||Communication, Professional, Financial/Account, Identification, Contact|
|Create user accounts||Performance of a contract||Employees||Contact, Identification, Location, Financial/Account, Professional|
|Hire employees**||Performance of a contract||Client, Employees||Communication, Social Situation, Professional, Financial/Account, Identification, Location, Contact|
|Identify you and help you solve issues related to the usage of our services||Performance of a contract||Clients, Employees||Contact, Communication|
|Contact you to improve our services and customer experience||Legitimate interest (service improvement)||Clients, Employees, Partners||Contact, Communication|
*We collect data about you based on specific (international) laws and regulations. We also make a copy of your ID when you enter employment (based on legal obligations) and we need your social security number and BVN for our Nigeria Employees due to fiscal obligations.
|Data that requires consent||How we can process this data||Category of Data|
|Recording of conference video calls||Consent||Communication|
|Direct Marketing||Consent||Contact, Communication, Location, Professional|
|Business reporting and analysis and development of the organisation*||Consent||Contact, Identification, Location, Financial/Account, Professional|
*We may use your data in business reports, surveys and for making analyses. In doing so, we may combine data that we have from you. E.g. in order to improve recruitment & selection reports, regarding the numbers of vacancies, the numbers of applicants and the speed of filling vacancies. The results of analyses and accompanying advice are never traceable to you.
Special categories of personal data are sensitive data (e.g. on health, criminal convictions or offences, racial or ethnic origin.) The purpose of this is to protect the interests of financial institutions, of you as an applicant or employee and of our clients, e.g. by detecting fraud.
In case of a specific request to store the special category data, we will only process them if the purpose is clear if there is a basis for processing and the processing is necessary for the purpose. Special categories of personal data like pictures of you or video material may also be processed.
We may process data in order to protect your vital interests. E.g. regarding your medical data. Suppose you are in direct danger (unconscious) and unable to consent to the sharing of your medical data. These data are nonetheless vital to the immediate initiation of medical assistance.
Your personal data are only processed by employees who need access to them, given their function. The employees who are involved in your job application have a duty of confidentiality. We only reuse your data if the new purpose is related to that for which your personal data were initially collected.
We exchange these types of data with third parties. Sometimes we engage third parties who process personal data on our behalf. E.g. external recruitment agencies (like Jobberman, Independent Recruiters) or a research agency. We can only involve third parties if this fits the purpose for which we processed your personal data and the involvement is sufficiently reliable. In addition, the third party can only get our assignment if it demonstrates that suitable security measures are taken and confidentiality is guaranteed. If an assessment is part of your application, we will inform you in advance. Only after you have approved the report, will we save it in your application file.
If you have made an online profile with us, you can use it again for another application at Zarttech. We can no longer view the data of your previous application at that time. Was your application rejected? Then we will delete your personal data no later than six weeks after the end of the application process. This concerns all application data such as your cover letter, CV, e-mail exchange and any screening and/or assessment data. If we do want to store your personal data for a longer period of time, for example, to match them with future vacancies, we will ask your consent. We will delete your data no later than one year after the end of the application procedure.
Are you joining us? Then the application file will be kept for one year after the end of the employment. Your data which were recorded within the framework of 'sourcing' will be deleted as soon as possible if they are no longer relevant for the purpose for which they were collected. If there has been no contact within six months, we will automatically delete all your personal data.
These are your rights with regard to the processing of your personal data. Specific rights apply to the processing of your personal data.
|Right to access and copy||You can ask us for access to your personal data which are stored by us. This can be information about you that is shown in your public profiles of social media, your uploaded CV and cover letter.|
|Right to rectification||If the personal data we store about you is incorrect, incomplete or in violation of the law, you can ask us to rectify it.|
|Right to be forgotten||You may request that your personal data that are stored by us be deleted if you object to these data being processed. E.g. if the processing is unlawful or no longer necessary for the purposes for which the data was collected.|
|Right to restriction of processing||In certain cases, you may ask to limit the personal data that is processed about you. This means that fewer data will be processed.|
|Right not to be subject to fully automated decision-making||Fully automated decisions are decisions that are made by computers, not by people (anymore). According to the law, Zarttech may use automated decision making including profiling. At this moment we do not use fully automated decision making in the application procedure.|
|Right to data portability||Data provided to us on the basis of a contract and/or with your consent may be transferred to another party. Transfer to another party can only happen if this is technically possible. Zarttech will transfer the data provided by you in a structured and readable form.|
|Right to object||You may object to the processing of your personal data. If you do so, we will make a new assessment to determine whether your data may indeed no longer be used for this purpose. Either way, we always inform you about the motivation for our decision. If you don’t accept the decision, you can lodge a complaint with the Compliance department of Zarttech.|
If you have made one of the requests described above, we will respond to your request within 60 days of receipt. Depending on the number and complexity of the request, the period may be extended by a further three months. We will of course keep you informed about the progress of your request. In case the data that needs to be provided also includes data from third parties, this third party may be asked in advance whether there are any objections to disclosure. We may ask for further specification of your request. We may also ask for identification, as we want to make sure we are providing information to the correct person. In some cases, we will not meet your request. For example, we do not delete the data if it is of significant importance to us or if there is a legal obligation to store it. We will inform you if this is the case.
This is how you can contact us. For questions or complaints about the processing of personal data, please contact us on our website www.zartech.com on fill in the complaint form or send an email to [email protected]. The Compliance department can be reached via [email protected].
Before any contract is executed, a Data processing agreement is signed on behalf of Zarttech. This agreement binds us to:
We reserve the right to modify this Policy relating to the Website or Services at any time, effective upon posting of an updated version of this Policy on the Website. You can find the date of our last update at the top of the document.
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